Please find below the Meeting Minutes from the AES PAC Annual Budget Meeting (ABM) for the 2024 to 2025 school year.
Meeting Info
Date: September 16, 2024
Time: 6:00 PM
Location: Armstrong Elementary School
Call to Order, Welcome, and Acknowledgement
Meeting called to order at 6:04 PM PST.
We respectfully acknowledge that we are grateful to live, work, and play within the beautiful ancestral, traditional, and unceded territory of the Syilx Okanagan people, Secwepemc Nation and acknowledge the Métis people who reside here.
Attendance: Aislinn Harmston, Teresa Cauley, Tammie Turner, Val Edgell, Roxanne Landry, Jordi Fraser, Michelle, Chloe Hale, MJ Duford, Angela Schneider, Jesse Schneider, Nadine Zakoski, Sam Pechtel-Slatcher
Additions to Today’s Agenda
No additions
Adopt 2024/25 Budget meeting agenda (approve amendments/all in favour)
1st Roxanne Landry
2nd Jordi Fraser
Treasurer’s Report
Bank account balances as of September 16th 2024:
- Operating account: $35,260.65
- Gaming account: $9,081.59
Note: Currently awaiting anticipated approval for gaming grant ($20/student x 265). Last school year (2023/2024), we spent $17,376.21 and raised $10,927.08 (not including gaming grant).
New Business
- Spending ‘soon to be’ expired Gaming account funds
- Tammie reports no funds will ‘disappear’ this school year if not spent.
Expected Spending for 2024/25 School Year
Breakdown of expected spending for the 2024/25 school year (recurring and new costs):
- Teacher allowance: $2,600
- Grade 5 hoodies & grad food: $3,000
- Babysitter for meetings: $500 (may increase)
- Welcome back BBQ: $800
- PAC expenses: $250
- Munchalunch registration: $336
- May Pole dance Dilly Bars: $175 (Chloe will look into donation)
- Stamps for school-wide write: $300
- Chess Club pizza: $300
- Math Night: $800 (split with HPE)
- One-to-One Reading pizza: $200
- Kindergarten Welcome food: $70
- Kindergarten Grad cake: $150
- Fun Day swim & ice cream: $600
- Larch Hills skiing: $600
- Busing for field trips: $3,600 (~$300 per class)
- Yearbook (5 extras): $125
Approval of Expected Spending
Motion: Roxanne Landry motioned to spend $14,406 on this year’s anticipated costs.
1st: Chloe Hale
2nd: Tammie Turner
All in favor. Motion passed.
Special Projects
Willing to Ninja:
Chloe Hale motioned to spend $2,500 for one session for the whole school.
1st: Jordi Fraser
2nd: Tammie Turner
All in favor. Motion passed.
AES Garden Project:
Roxanne Landry motioned to spend $20,000 to start the project.
1st: Michelle Reinhart
2nd: Chloe Hale
All in favor. Motion passed.
New Spending Goals
New spending ideas and goals to save up for:
- Slip and slide plastic
- Gym equipment
- Teacher wish list
- Skate sharpening ($5 per skate; Aislinn to inquire with Heitman)
Funding to support additional staff for field trips (discussion to create list of parent volunteers who can assist other classes as needed)
Meeting Closing
NEXT Monthly Meeting:
October 9th 2024 @ 5:30pm
Meeting adjourned at 7:03pm
Respectfully submitted by:
Aislinn Harmston, Secretary