Please find below the meeting minutes from the December 2025 AES PAC meeting.
Meeting info
December 10th 2025
5:30pm AES Library
1. Call to order, acknowledgment, and welcome
Call to order @ 5:33 pm.
We respectfully acknowledge that we are grateful to live, work, and play within the beautiful ancestral, traditional, and unceded territory of the Syilx Okanagan people, Secwepemc Nation and acknowledges the Métis people who reside here.
Attendance: Aislinn Harmston, Nicole Shore, Teresa Cauley, Michelle, Megan Weir (Principal), Chloe Hale, Roxanne Landry, Jordi Fraser, MJ Duford
2. Approve November’s meeting minutes
Approve November’s meeting minutes (all in favour) 1st Chloe Hale 2nd Michelle
3. Additions to December agenda
Additions to November’s meeting agenda: none
4. Adopt December agenda
Adopt November’s meeting agenda (approve amendments/ all in favour) 1st Roxanne Landry 2nd Teresa Cauley
5. Reports
Principal: Megan Weir
LRT time has been added for this year. Heather Beattie will begin to work a full day every other Friday starting December 12th 2025. Ashley Smirl will begin to work full time starting in January (currently doesn’t work every other Friday).
School wide letter writing was a hit again this year. Parent volunteers were appreciated. The kids Santa letters arrived earlier this week.
Willing to Ninja collected student nominees to win 1 free month. Techers voted on the 4 nominees based of need and accessibility to use the free pass. Winner will be announced at January’s assembly.
Winter Concert showcased a lovely effort by all students an teachers efforts being the scene.
Unplug & Play will happen on January 29th (avoid conflict with HPE). Run by Literacy Shuswap Society.
There will be an Indigenous opportunities in the new year. There will be a beading group run at lunch for intermediate students and a ‘Finding your balance’ co-ed group. There will be a knowledge keeper present.
Teacher: not in attendance
President: Nadine Zakoski
Gave thanks to all the continued effort and support. It has been a good and busy month. Looking forward to the winter break to recharge.
Treasurer: Alex Crowie
As of November 28th 2025
Operating Account $22,921.72
Gaming Account $5,445.00
It was noted that 50/50 earnings from winter concert will go into the gaming account.
6. Old Business
Teachers ‘wish-list’: ‘Willing to Ninja’ has confirmed they would only be running 1 class at a time. Megan will confirm schedule dates so we can move ahead with booking them. Michelle will look into grants that may help to pay for Willing to Ninja.
The rest of the ‘teachers-wish list’ will be reviewed in the new year as the budget needs to be reviewed as there were some significant changes since the previous year
Parent Connect: December 18th from 9:00am till 10:30am at PV Blvd coffee shop.
DPAC and SD83 advocacy updates:
Last meeting on November 20th 2025 (next meeting in January 15th 2026).
LASS stated all PAC’s should be paying $250 per year to the program; There have been no invoices indicated dues were owed.
CUPI is running a piolet project where there will be a floating CEA for the schools. If no one calls to use it, they will go to AES.
SD83 meeting November 18th 2025 : nothing to report from their last meeting, however there will be a wage increase to current trustees.
Tenille advocated for more trustees in Armstrong area. PAC is considering writing a letter to the ministry and bypassing SD. She also advocated that more meetings need to happen in Armstrong to close travel barrier. Possibly host a space at PVSS.
We have received the last 3-4 years of school numbers. We are now waiting the remaining 6-7 years of data. Request for transparency; share formula that determines ratio; give staff access to formula. CEA designations; isn’t a straight line and varies; there are schools operating with less but they have a smaller population.
7. New business
Fundraising updates:
*Bake Sale & 50/50 during winter concert: $837.50 (50/50) $1,814.05 (bake sale)
This is Jordie’s last year running the two fundraisers.
A reminder for next year that 50/50 gaming license needs to be submitted 10 business days before event.
Suggestion to raffle off front row seats at concert.
*Wrapping Paper fundraiser is currently running; deadline is tomorrow Thursday December 11th.
*Mabel Labels is still running; currently has raised $65.43
*West Coast Seed fundraiser will roll out on January 1st till 17th. MJ will create an e-mail for families which will include a list of seed suggestions. Kyla at the front desk will also send out the letter via e-mail. MJ will also do a seed order for teachers for the garden. Volunteers will be needed mid-late February to help sort the orders before being picked up.
*Natures Fair 3% rebate. This was discussed last year but unsure if anything was rolled out. A box needs to be created for families to drop their receipts off. Nanae will follow-up on this fundraiser.
*Food Boxes fundraiser; needs parent volunteers to roll out; tabled till new year.
Next meeting
Next meeting date: January 27th 2026
Motion to adjourn @ 7:13pm
Respectfully submitted by Aislinn Harmston, Secretary